Information Session

Proposed Agenda

• AGENDA AND PRESENTATION PLANNING
  
  
• Introduction - C Chapple
  
• Protocol and Procedures - BD Williams
  o Refer to Fraudulent RCC's
  * Only System generated RCC's as approved by Deeds Office no pen alterations except signature of attorney
  * Standard format already approved by Deeds Office
  
• Duplicate fee
  
• Validity Period - support; why to leave at 120 days?
  
• Advance Collection is based on the validity period of the RCC and ALL advance monies will be paid!
  
• Transferor and Transferee details on RCC
  o Council records correspond to the records from Deeds office and this will be the only names displayed on RCC, if change is required Change of Name application to be lodged.
  o Conditions as per Will (COP)
  
• Email addresses in records - provision on application form
  
• Share Portions - not to be indicated on RCC as Clearance given on entire property not only the share
  
• Consolidations - legislation being discussed and possibly changed so that RCC will be needed for ALL REGISTRATIONS
  
• New RCC's
  o Registered Leases
  o Right to Extend
  o Exclusive Use Area
  
  
• NEW ISIS Requirements
  
• Opening of SS is not within Rates Clearance portfolio, but instead falls under Corporate GIS
  o Get Diagram from SG, Town planning or Attorney
  * A site will be made available where a list of Schemes and Scheme numbers will be to enable the attorney to verify that scheme is already opened on GIS to ensure that correct procedures are followed.
  o Application for Opening of SS can be done electronically only After Scheme has been added to the GIS/LUM DB
  o Application MUST be completed for opening of SS first in order to apply for first transfer of units
  
• Allotment List will also be on above mentioned site as some changes to validation has been made.
  
  
• The New ISIS system has stricter validation rules such as :
  
• Erf and Suburb
  
• Scheme name number and unit
  
• ID of Seller - Buyer
  
• Is this Simultaneous or not? If Yes, is it in correct order
  
• Opening SS as above
  
  
• Supporting docs
  
• Copy of Seller and Buyer ID
  
• Difference between POA and Application Form
  
• Deed Search
  
• Proof of Payment
  
• IF foreigner Copy of Passport required
  
  
• Liquidation and Sale in Execution - Additional Fees apply request to Debt Management for figures
  
  
• Mandatory information
  
  
• Power of Attorney Between Attorney, Runners and Council
  o Council is drafting a POA for Council's legal department for approval
  o If you want to make use of a Runner, Attorney will identify runner via POA and accept FULL responsibility for actions of Runner.
  o To be implemented ASAP
  
  
• ISIS
  
• What is ISIS?
  o Integrated spatial information system
  
• Workflow in ISIS
  
• What is a Case?
  
• Way Forward is to include deeds and refunds
  
  
• NEW application Forms Manual vs. Electronic
  
  
• Attorney Registration
  o With ISIS
  o BP's will be created for each attorney firm
  
  
• NEW SLA between Law Society and council
  o New service delivery agreement
  o Turnaround times
  
  
• Deeds Process
  o Only semi integrated with ISIS
  o File automation with Deeds Office
  * COCT to retrieve information per bulk import for registration notification
  * Deeds Office to make file available approx 2 weeks after registration
  
  
• Refunds
  o Processed to be defined
  o Sale Cancelled
  o Refunds to Trust account
  o Refund split between purchaser and Seller

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