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Communication 3

23 February 2012

The two items it deals with are:

1. Back scanning and the non availability of deeds records in the Deeds Office.
A key activity of PROJECT VULINDLELA (the e-cadastre project) is the back scanning into digital format of all the paper records of deeds and related documents in the Deeds Offices.

As a result book volumes (starting off with Deeds of Transfer) have been and are being removed from the Deeds Offices including Cape Town so that they can be scanned. This process takes place by a private contractor at its site.

During the process of scanning the records (book volumes) will not be available by this office’s Information services.  To address this situation provision has been made to make such records available for information and research purposes to avoid undue delays and inconvenience. and

2. More information on the rates clearances issue
The Cape Town Deeds Office will now accept manual and electronic clearance certificates issued by City of Cape Town, not citing the names of the parties to a transaction, but only the property description and the relevant dates (date of issue and validity date). It applies to both freehold and sectional title properties.

Communication 3 of 2012 Annexure

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